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| The Productive Environment Advantage: 18 Tips for an Effective Office Clean-out Day |
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Ask any group of employees, "How many of you know there are things in your office
you really don't need?" Most people will raise their hand. But who goes to work and
says, "I don"t have anything else to do today " I guess I"ll clean out my files! If they did
do that, co-workers would look at them in disbelief. After all, there is a major project due
next week!
Several years ago, I recommended to one of my clients that they hold an office clean-out
day, since they were spending thousands of dollars on space and equipment to store
unidentified records. They declined, saying they did not have the time or money to spend
on the project. Several months later, they were sued. The prosecuting attorney used an
old document which legally could have been purged to prove the "intent" of the client "
and it cost $147,000. Recently an auditor said that he expected to be in an office for 3
days. Two and a half weeks later, he was still there looking for crucial documents.
Research shows that 80% of what we keep we never use. Hemphill"s Principle: If you
do not know you have it, or you cannot find it, it is of no value. Keeping information,
supplies, equipment, and other resources which do not contribute to the company, cost
time, space, and energy " and not being able to find the information you do have can cost
thousands or even millions of dollars in case of an audit or a lawsuit.
Many companies have held "clean-up days" " with little success. In 1989, Hemphill
Productivity Institute started turning the process into an event. Today we call it
"Productive Environment Day." A "productive environment" is a setting in which
everything around you supports who you are and who you want to be, so you can
accomplish your work and enjoy your life.
Here are some tips to make sure your Productive Environment Day is a success:
MORE
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Go to The Productive Environment Advantage: 18 Tips for an Effective Office Clean-out Day
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